Job Description:
This position is a member of the Palm Springs Aviation Department and under the general administrative direction of the Department Head, directs, manages, and coordinates the day-to-day operations of the work of staff responsible for the activities and operations of the Department and assigned division. Provides department oversight, personnel management, and facilitates operational efficiency; performs the more technical and complex professional tasks relative to the assigned area of responsibility; provides highly responsible and complex administrative support to the Department Head and other City staff in areas of expertise; and performs related duties and assignments as required.
As a member of the City's unclassified service, this is an "at-will" position and serves at the discretion of the City Manager.
Examples of Essential and General Responsibilities
• Oversees, administers, and assists the Department Head in the management of assigned division and its operations.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
• Plan and coordinate, through subordinate level managers and staff, the division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve highly sensitive and/or complex problems.
• Responsible for planning, design, engineering, program, and construction management, and manages internal resources and contractors.
• Develops and monitors systems and procedures for contract administration to ensure compliance with technical and legal requirements; assists with bid documents; reviews proposals; participates in the selection of consultants and contractors; prepares, reviews, and approves contract documents, reports, plans, and specifications; estimates construction costs and time requirements; oversees the construction, inspection, and survey of various types of maintenance and construction projects; reviews and approves progress payments and change orders; reviews contract close out.
• Select, train, motivate, and evaluate division personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures; and respond to staff questions and concerns.
• Plans, organizes, directs, and reviews the work of professional and para-professional staff in the preparation of engineering plans, specifications, designs, cost estimates, and reviews; establishes requirements for various types of development projects, easements, and legal descriptions; reviews plan checks, construction inspections, and materials testing for a wide variety of construction and maintenance projects; performs aviation and traffic planning activities and studies.
• Reviews, evaluates, and tracks budget allocation, employee assignments, objectives, and performance of subordinate managers and supervisors.
• Implementing landside, airside, and cargo projects from planning through facility commissioning.
• Interacting and teaming with affected stakeholders, such as other Department of Aviation business units; airlines, concessionaires and car rental companies serving the airport and their liaison representatives; consultants supporting Planning and Development; federal agencies such as the FAA, TSA, CBP, and City staff such as the City Planning and Engineering Departments, and others.
• Leads the capital planning process and ensures it advances the highest priority projects while maximizing potential funding from all sources; evaluates and analyzes monthly management reports to make budgetary recommendations and to make strategic decisions.
• Maintains Airport Safety and Security regulations current with FAA standards.
• Reviews and approves personnel actions including hiring, training, performance evaluations and other personnel actions to ensure productivity and quality standards are maintained.
• Manages and coordinates special research requests, CIP projects, and other department initiatives; coordinates responses to the City Manager or City Council to provide accurate and timely results.
• Oversees, assists, administration of operating budget; recommends changes to Department Head to resolve budgetary problems.
• Identifies areas of quality management to enhance productivity through improved work procedures and practices, improved communication, and accountability.
• Represents the City at local, state, and national organizations and at professional activities to maintain the image of the City and to create public support for departmental programs.
• Performs all other work as needed or assigned.
• Attends a variety of meetings including public, Commissions and City Council meetings.
Minimum and Preferred Requirements
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.
Experience:
• Five (5) years of increasingly responsible experience in management-level planning, engineering, or related field, and at least one (1) year of these should be in a supervisory or lead role is required; for a public use airport is preferred.
Training:
• Bachelor's degree from an accredited college or university with major coursework in aviation management and planning, urban or regional planning, architecture, engineering, or related field or any combination of education and experience that provides equivalent knowledge, skills, and abilities is required.
License or Certificates:
• Possession of an appropriate valid California driver license with a satisfactory driving record is required.
• Possession of a Security Identification Display Area (SIDA) Badge, which is approved through the Federal Transportation Security Administration (TSA) is required.
• Accredited Airport Executive (A.A.E.) or International Airport Professional (I.A.P.) credential through the American Association of Airport Executives and/or Airports Council International is preferred.
• Professional Engineer (P.E.) preferred.
WORKING CONDITIONS
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
This position works in an office environment; construction and airfield environment, airport environment with exposure to computer screens, heat, noise, dust, grease, smoke, fumes, gases, and potentially dangerous situations; travel from site to site; and may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods; moderate to heavy lifting, carrying, pulling, pushing, kneeling, bending, climbing with both legs and arms; operating motorized equipment and vehicles; communicate in person; driving a vehicle for extended periods.
Application and Exam Information
A completed application, supplemental questionnaire, cover letter and resume are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process. Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the “Work Experience” section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as “see attached” or “see resume” as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview.
Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
For more information on completing your application materials click http://www.palmspringsca.gov/government/departments/human-resources/job-information
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at: The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
www.palmspringsca.gov 760-323-8215 Applications must be received by 4:00 pm on October 20, 2023, in order to be considered for this opportunity. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Filing Deadline Extended to 4:00PM Friday, October 20, 2023
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