Material Control Coordinator

Company Info
University of Chicago
Chicago, IL, United States

Phone: 773-834-7015
Web Site:

Company Profile


Material Control Coordinator


Chicago, IL 

Job ID:


Job Description:


Facilities Operations Management: Materials Control

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Information


  • Maintain the integrity of the materials inventory database within the computerized maintenance management system (CMMS) by entering new materials, deleting obsolete materials and editing the current materials.

  • Maintain the standardization and accuracy of material descriptions, unit of measure, location codes, class codes, and commodity codes in the CMMS system.

  • Enter “ accurate & timely “ data for inventory transactions into CMMS including issues of materials, receipts, purchases, transfers and adjustments in order to perpetuate inventory shelf balances, ultimately, reconcile & resolve any “ book to physical “ variances.

  • Ensure adequate quantities of MRO working stock inventory is on hand in multiple warehouses (Central & Satellites) by monitoring and analyzing stock levels, stockouts, reorders, global inventory report and historical usage reports in CMMS.

  • In adherence to the procurement procedures for the Local Business Center (LBC) authority, expedite purchase orders for the required / requisitioned materials (stock & special-non stock ), supplies and equipment for both Central and Satellite warehouses, Facilities Services Project Management Group and other University Customers, all supported by accurate & timely data entry in all required University, CMMS and Vendor web-site systems.

  • Generate and process purchases for requisitioned Outside Services (time & material).

  • Coordinates the communication and scheduling for delivery of materials, supplies and equipment from Central Inventory to designated external locations (i.e. Satellite warehouses job sites, other University sites). Works closely with the Inventory Runner and Recipients.

  • Receive delivery of freight, materials and supplies at the Central Inventory Warehouse, all supported by accurate & timely data entry in the CMMS system. Also, confirms delivery/receipt of materials and supplies for invoice verification.

  • Physically perform cycle counts as required to measure inventory accuracy.

  • Perform annual physical inventories as required.

  • Demonstrate Facilities Services philosophy by fostering a spirit of teamwork and customer service with Staff and Peers.

  • Other duties as assigned. 


  • Performance and Execution.

  • Decision Quality and Accountability.

  • Communications.

Additional Requirements​​

Education, Experience, and Certifications:


  • High school diploma or GED required.


  • Considerable experience in purchasing parts or supplies in an inventory or distribution environment required.


  • Valid U.S. driver’s license required.
  • Ability to pass the University's motor vehicle record check required.

Technical Knowledge or Skills:

  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others required.
  • Communicate effectively in English, both orally and in writing required.
  • Identify priorities required.
  • Recognize and resolve or refer problems required.
  • Work effectively with supervision and as a part of a team required.
  • Use or learn a range of position-related software applications required.
  • Ability to demonstrate excellent customer service skills required.
  • Familiarity with maintenance management information system required.

Working Conditions and Physical Requirements:

  • Warehouse/storeroom environment.
  • Regular computer use for data entry tasks.
  • Occasional heavy lifting to put away stock.
  • Occasional ladder climbing to reach higher shelves in warehouse.
  • Occasional outdoors work unloading and receiving freight.

Pay Range:

  • $19.27-$28.21

Application Documents:

  • Cover letter required.
  • Resume required.
  • List of references required.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.