Project Manager

Company Info
Mount Allison University
Sackville, NB, Canada

Phone: 5065367895
Web Site:

Company Profile


Project Manager


Sackville, NB 

Job ID:


Job Description:

Under the direction of the Director of Facilities Management & Security, the Project Manager is responsible for the safe management and coordination of projects of various complexities, such as additions, refurbishments, remodels, and new construction on University properties and ensures safety, environmental sustainability, scope, quality, financial and project schedule requirements are met.
The Project Manager provides engineering leadership and technical development in areas of programming, planning, design, construction, administration, close-out and fiscal management activities relating to the physical development of the campus and ensures compliance with codes and other governmental requirements for public health and safety. As a member of the Facilities Management leadership team, this position plays a key role in ensuring safe, clean and functional physical university facilities, and fostering employee engagement, development and teamwork through proactive communication and planning, innovation and leadership.
  • Provide Safety Leadership in all aspects of construction design and execution, and work closely with the University’s Occupational Health & Safety Consultant, Project Coordinator, contractors, design consultants and regulatory officials to create a safe and healthy work environment.
  • Provide technical expertise and conduct feasibility studies and financial analyses of buildings, proposed construction and renovation projects. Interpret code regulations as they affect proposed changes to buildings and facilities. Solicit and review consultant and contractor proposals and ensure that design, processes and specifications align with University needs and goals.
  • Manage consultants from initial project development to commissioning to develop concepts and designs for proposed construction and renovation projects on campus. Collaborate with FM managers and other University departments in directing, planning, and establishing goals of engineering professionals and technical staff engaged in the support and delivery of major and minor capital improvement projects of high aesthetic and functional quality.
  • Manage multiple simultaneous large and small projects while acting as an owner's representative. Develop and manage project budgets and schedules and prepare financial reports as required. Write front-end specifications, tender documentation RFI's, RFQ's and RFP's. Review changes requested by project stakeholders, authorize expenditures and monitor account reconciliation and status to ensure compliance with university policies and procedures.
  • Review, track, and process project documentation, such as plans, specifications, SI's, RFI's CCO's, and other submittals as required. Perform contract administration and manage all financial aspects for each project, including PMF and POR submittals, change order and billing approvals, contractor close-out requests and maintaining of project expenditure spreadsheets. Provide formalized milestone signoffs throughout life of project.
  • Supervise & and oversee construction and renovation projects on campus facilities. Supervise activities and, as applicable, other MtA Supervisory personnel on construction sites to ensure compliance with drawings and specifications, with all applicable levels of government regulation and codes, and with University policies. Manage consultants and contractors to ensure that projects remain within the specified scope, timelines, cost and quality. Ensure that contractors follow University regulations regarding safety and security for staff, and work is coordinated with campus activities. Conduct quality assurance reviews to ensure work is satisfactorily performed and completed.
  • Oversee maintenance of digital/paper Building Records database, including plans, specifications, photos, and records of all University buildings at a central location in Facilities Management. Manage and provide as-built information on construction and renovation projects to project consultants and University personnel.
  • Maintain current year A&R lists, prepare & submit authorizations documents, and report as appropriate throughout the A&R project cycles keeping the Director informed and providing advice and recommendations on budget, time, and scope implications.
  • Participate and provide advice in the development of future year Capital and A&R plans.
  • Maintain and update the deferred maintenance database by performing building and/or system assessments. Develop and maintain design guidelines to illustrate our campus infrastructure standards for internal & external stakeholders.
  • Supervise the Project Coordinator, Facilities Requirement Coordinator, Supervisory personnel and any other temporary employees hired on an as-needed basis.
  • Perform other duties as may reasonably be assigned.
The incumbent interacts closely with all FM Managers on a daily basis to ensure FM departmental goals and objectives are met.
The incumbent interacts on a daily basis with University administration, faculty, staff, students, consultants and contractors regarding the implementation of projects and the coordination of work. The incumbent must possess the people skills required to perform at a high level in a very demanding workload situation. They must have a high degree of tact and diplomacy dealing with the University community under a variety of difficult situations and be sensitive toward the cultural diversity of the campus community.  
They must have the ability to communicate clearly and concisely both orally and in writing, to prepare and maintain complete, accurate, and concise reports and records, and to develop professional reports and letters. 
The ideal candidate will also possess strong leadership skills, strong analytical skills and the ability to be flexible and objective in dealing with both issues and people. They will have skill in managing staff, and have substantial technical and administrative experience to successfully perform top management level functions within a busy, complex facilities management environment.
The incumbent participates on committees and in meetings as required by the Director and provides advice on project related matters to Facilities Management managers and staff and the University community.
The incumbent must possess a working knowledge of applicable construction-related legislation and regulations, such as Occupational Health and Safety, Fire Code, Building Code, etc.
The incumbent must possess a sound knowledge of construction and building systems principles and a solid understanding of construction practices and methods, delivery models, building trades and associated language. They must have an extensive knowledge of current project management and project delivery methodologies and a good knowledge and understanding of building codes and regulations, including the National Building, Fire and Plumbing Codes, NFPA as applicable to New Brunswick.
They must be familiar with contractual administrative processes, preventive maintenance programs and building inspection techniques. Extensive knowledge of relevant computer technologies, such as database programs, AutoCAD, MS Project, MS Word, MS Excel, and Outlook Email/Calendar is essential. 
The incumbent must also possess a thorough knowledge of supervisory principles, practices, and techniques.
The incumbent must have the ability to exercise foresight in order to recognize when problems are developing in projects, and then to act with good judgment to initiate appropriate corrective actions to manage budget, schedule, quality, and client expectations.
The incumbent must have the ability to work independently, to organize and prioritize work, and to make sound recommendations to management.  
They must demonstrate a positive can-do attitude and view challenges as opportunities to improve.
The incumbent must have the ability to read, interpret, and work from blueprints, plans, and sketches; to estimate materials and manpower needed to complete projects; and to establish and maintain effective working relationships with consultants, contractors, staff, users and government agencies.
Ability to support multiple projects of various types at difference stages of design and construction is required, along with solid technical knowledge of building systems, constructability, and infrastructure
They must have the ability and willingness to work variable hours, to travel in order to meet job requirements, and to expand their knowledge & abilities through continuing education.
Minimum Qualifications
  • Bachelor’s degree from an accredited institution in Architecture, Civil Engineering or equivalent.
  • Professional license as an Engineer or Architect.
Additional course work or certification in Project Management, Architecture, Safety Management, Commissioning, Estimating and/or Facilities Management is desired.
  • 10 years of safely managing multiple building renovation or construction projects while acting as an owner’s representative.
  • Proven track record of successful budget and expenditure management.
  • Demonstrated experience managing large scale restoration, renovation, and refurbishment projects from concept to completion.
The following experience is desirable:
  • Experience designing and space planning from initial concepts to final installation.
  • Experience with historical restoration, renovation, and refurbishment.
  • Experience in a higher education work environment.
  • Demonstrated experience in analyzing and settling construction claims, and understanding of construction contract administration.